Accounts Payable Specialist
RESPONSIBILITIES:
- Continuously monitor the accounts payable inbox for receipt of vendor invoices and ensure timely distribution.
- Accurately match and input vendor invoices into the ERP system in accordance with established procedures.
- Ensure invoice pricing and terms align with our purchase order by utilizing a 3 Way Match
- Verify proper G/L accounts on invoices that require review/approval.
- Maintain comprehensive digital records of all processed invoices for audit and archival purposes
- Assist with travel expense reporting review and approvals.
- Maintain accurate and upto-date vendor records, including contact information, payment terms, and tax documentation.
- Reconcile accounts payable transactions and resolve discrepancies in a timely manner.
- Assist with month-end closing procedures, including account reconciliations and financial reporting.
- Track and manage company credit card transactions, reconciling expenses and ensuring timely payment.
- Collaborate with other departments to resolve invoice discrepancies, obtain proper approvals, and ensure timely payment of expenses.
- Provide support with cash flow management and forecasting, analyzing accounts payable data and trends.
- Continuously evaluate and identify opportunities for process improvements within the accounts payable function, implementing changes as needed.
REQUIREMENTS:
- Associates Degree in accounting or finance (preferred)
- Minimum of 2 years accounts payable experience
- Strong analytical mindset
- Self identifies areas of need and takes initiative
- Proficient in Microsoft Excel, Outlook, and Teams
- Attention to detail with outstanding organizational skills
- Comfortable working in a fast paced and dynamic environment