Accounts Payable Specialist

Published
March 25, 2024
Location
St. Louis, Mo
Category
Job Type

Description

RESPONSIBILITIES:

  • Receive and review invoices from vendors and suppliers.
  • Verify the accuracy of invoices to supporting documentation, including matching them to purchase orders and receipts.
  • Resolve any discrepancies.
  • Code invoices to appropriate expense accounts and cost centers.
  • Ensure non-PO invoices are approved by an appropriate person.
  • Prepare and process payments, such as checks, electronic transfers, or ACH payments.
  • Ensure payments are made within agreed-upon terms to take advantage of discounts and avoid late fees.
  • Maintain a record of all payments made.
  • Communicate with vendors regarding payment inquiries, discrepancies, and issues.
  • Build and maintain positive relationships with vendors to ensure smooth transactions.
  • Ensure credit is received for outstanding memos.
  • Reconcile vendor statements to ensure all invoices and payments are accounted for accurately.
  • Investigate and resolve discrepancies or discrepancies in a timely manner.
  • Match receipts and process credit card bills.
  • Review and process employee expense reports, ensuring compliance with company policies, such as ensuring manager approval and timely submission.
  • Generate regular reports for management, summarizing accounts payable status and outstanding liabilities.
  • Maintain accurate and organized accounts payable records and documentation.
  • Assist in month-end and year-end closing processes.

REQUIREMENTS:

  • Bachelor's degree in accounting, finance, or a related field (or equivalent work experience).
  • Previous experience in accounts payable or a similar financial role is often required.
  • Knowledge of accounting principles, practices, and regulations.
  • Proficiency in accounting software and Microsoft Excel.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Effective communication and interpersonal skills.
  • Excellent financial and quantitative skills.
  • High degree of professionalism
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