Accounting Specialist

This job posting was marked by employer as filled and is probably no longer available
Published
December 3, 2018
Location
St. Louis, Mo
Category
Job Type

Description

RESPONSIBILITIES

Accounts Payable

  • Manages all internal purchase requests, ensuring proper documentation received and filed
  • Maintains Approved Vendor List, contact vendors for W-9 information, issue annual 1099 Forms
  • Ensures vendors are billing correct legal entity and address, communicates updates
  • Creates supply orders, such as office, technology and food service needs, reviews inventory
  • Enters vendor information, invoices, and expenses into QuickBooks Online
  • Processes vendor payments via QuickBooks Online BillPay
  • Maintains vendor and contract files

Accounts Receivable

  • Prepares remote bank deposits, ensuring proper documentation received and filed
  • Prepares federal grant reimbursement requests, including AmeriCorps, SDAC, and DESE FNS, IDEA
  • Enters grantor information, invoices, and payments into QuickBooks Online
  • Maintains deposit and grantor files

Human Resources / Payroll

  • Onboards all new faculty and staff members, ensuring proper documentation received and filed
  • Onboards all new AmeriCorps members, attends specialized AmeriCorps training as required
  • Enters employee timesheet, salaries, deductions and PTO requests into Heartland system
  • Responds to employee questions regarding payroll and employee benefits
  • Enters payroll journal entries into QuickBooks Online
  • Prepares insurance and retirement reports
  • Maintains employee and AmeriCorps member files

Banking / Financial Reporting

  • Reconciles monthly bank statements
  • Prepares open receivables, open payables, and checks written reports
  • Assists with preparation of financial statements as directed
  • Maintains banking files
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