Accounting Specialist

This job posting was marked by employer as filled and is probably no longer available
December 3, 2018
St. Louis, Mo
Job Type



Accounts Payable

  • Manages all internal purchase requests, ensuring proper documentation received and filed
  • Maintains Approved Vendor List, contact vendors for W-9 information, issue annual 1099 Forms
  • Ensures vendors are billing correct legal entity and address, communicates updates
  • Creates supply orders, such as office, technology and food service needs, reviews inventory
  • Enters vendor information, invoices, and expenses into QuickBooks Online
  • Processes vendor payments via QuickBooks Online BillPay
  • Maintains vendor and contract files

Accounts Receivable

  • Prepares remote bank deposits, ensuring proper documentation received and filed
  • Prepares federal grant reimbursement requests, including AmeriCorps, SDAC, and DESE FNS, IDEA
  • Enters grantor information, invoices, and payments into QuickBooks Online
  • Maintains deposit and grantor files

Human Resources / Payroll

  • Onboards all new faculty and staff members, ensuring proper documentation received and filed
  • Onboards all new AmeriCorps members, attends specialized AmeriCorps training as required
  • Enters employee timesheet, salaries, deductions and PTO requests into Heartland system
  • Responds to employee questions regarding payroll and employee benefits
  • Enters payroll journal entries into QuickBooks Online
  • Prepares insurance and retirement reports
  • Maintains employee and AmeriCorps member files

Banking / Financial Reporting

  • Reconciles monthly bank statements
  • Prepares open receivables, open payables, and checks written reports
  • Assists with preparation of financial statements as directed
  • Maintains banking files
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